A COMPLIMENTARY LETTER FROM DG TONY

Dear PDGs, Lead the Way Presidents & Secretaries, District Officers, Rotaractors,

My heartiest thankfulness to IPP K L Cheng of Rotary Club of Kwai Chung and IPP Alex Leung of Rotary Club of Peninsula Sunrise who had organised for us the Centennial Cup Horse Race and our District Sports Day respectively on last weekend and last Sunday.

...... Indeed we have a beautiful Sunday with beautiful sunshine and a bit chilly weather. I was at the venue, the Kowloon Tsai Sports Ground at 11:30 a.m. I could see quite some Rotarians and their families there and many people from other organizations. Later I was told that we had invited 25 NGOs to participate our District Sports Day.

Apart from the sports events, we also had several game booths that attracted many children and elderly people to participate. I could see their happy smiles with their hands holding their awarded gifts. We also had family teams events, lion and dragon dances, elderly dance, combat shows, Tai-ji shows and many more.

We had the honor to have Mr. Yip Man Kuen, Associate Counsel and Division Chief of the Liaison Office of the Central Peoples Government in the Hong Kong S.A.R. to officiate our District Sports Day.

Honestly, I had participate most of the District Sports Days in the last decade as a photographer and I am so happy and proud to say that we had a very successful District Sports Day on last Sunday.

I must congratulate IPP Alex Leung and his Organising Committee especially President Katherine Yuen of Peninsula Sunrise who had given unfailing support for this District event.

Well done! Thank you very much!

Yours in Rotary,
Tony Wong
District Governor,
Rotary International District 3450
Hong Kong, Macao & Mongolia

To:大會

Mike 提供小禮品300份.

Jimmy

Gifts List

1. Mrs. Chai - 120 pcs small toys
2. Mr. Kwok - 3 boxes of tea leaves and 4 packs of blanket
3. Wonder Wong - 250 pcs of toys
4. Mrs. Lai - 70 pcs of frames
5. Ken Siu - Tea leaves
6. Wong Lung Tak - 6-8 boxes of gifts
7. Rtn. Jason Chan - $500 biscuits
8. Herdy So - $1,000 biscuits
9. Rtn. Joann Tse - 100 watches
10. Lau Sir - 2 boxes of stationeries
11. Rtn. Katherine Yuen - 100 gifts
12. Ah Ko - 1,000 bottles of 藥油

Total around 2,000 pcs

Katherine

Old Cars Exhibition

Two cars have been confirmed.

Another four to six are being arranged.

They will arrive after 12.00 pm.
Car no. will be provided to Sportsground Manager - Mr. YEUNG

Cars will be parked at the VIP Entrance, for participants to take photographs.

Venue Manager:

Pls. arrange for crowd control and protect the cars properly.
Cordon lines are required.

Make sure phototakers will not causing danger to themselves and people running on the tracks.



Alex

Tasking for Photographers (3)

1. Track and field event

2. Games stalls, Exhibition and Performance area

3. Funny pactures


Tasking for video cameraman (1)

1. Covering the whole event


Alex

Equipment

Message to Alex from Jimmy,

已完成製作及在運送的過程中:

1050件 Caps
350件 T-Shirt
180個 Medal
3個 Trophy
1條 Backdrop
5條 Banner


Reply from Alex
Mike and Jimmy,
Thank you very much and you two together with your staff are very productive and efficient.

Pls. advise the arrival time of all equipment to sportsground so that I can arrange for receiving.

Once again, thank you and I am proud of you for being so helpful.

Alex

Opening Ceremony

1.00 pm
All boothes will be closed.
All participants will be invited to return to audience stands

1.15 pm
MC invites all participants return to audience stands and be seated.
MC invites all Rotarians to stand by for March in
Band to lead

Dragon stand by in front of stage

1.30 pm
March in - Marching party to stand on track after marching in

MC invites Officiating guests to be seated.
- Mr. TONY WONG, DG
- Mr. YIP Man Kuen (中聯辦九龍工作部副部長)
- Other PDGs
- Alex - Organising Committee Chairman

1.35 pm
MC invites - Officiating Guest for Eye Dotting of Dragon ceremony
- Mr. YIP (參花), accompanied by one PDG
- Mr. WONG (點睛), accompanied by Alex

Dragon Dance

1.40 pm
MC invites Mr. WONG to speak

MC invites Mr. WONG to present souvenirs to supporting organisations

1.50 pm
MC invites Mr. WONG to present prizes to winners of morning events

1.55 pm
MC invites Mr. YIP to present prizes to winners of morning events

2.00 pm
Group Photographs

2.10 pm
Ceremony concluded

2.15 pm
All boothes will be opened again

Alex

Meals

(1) 250 set of lunch boxes ($5,000) - rice and spagahetti, have been ordered for volunteers.
Will be delivered to sportsground at 12.00 pm on 2006.12.17

Will be provided to volunteers and staff first.
Remaining will be provided to Rotarians and other participants.


(2) 1,000 bottles of water ($1,200) will be delivered to sportsground
at 2.00 pm on 2006-12-16. Will be provided to all people on 2006-12-17.


Alex

Equipment
Message to Alex from Jimmy,

現時己預備的物資如下：

雜項
10捲 尼龍繩球
10把 交剪
60塊 卡Board
15支 Maker
10把 界刀
10捲 封箱膠紙
10支 拉炮
300個 氣球
1棵 聖誕樹
2000張 心意咭
6打 鉛子筆

現時正準備及製作中的有 (今日內會完成)：
1000個 手抽紙袋
12部 Walkie Talkie
2000張 遊戲票

TASKING SHEET

Briefing

1. Remind volunteers to arrive at 0900 hrs . Assemble and be seated at Audience Stand
2. Briefing & tasking of works by Alex – loud hailer
3. Distribute Volunteer Cards & T-Shirts
4. Briefing Notes
5. Distribute Tasking sheet, if any
6.

Sound System

No. of volunteers – 2
I/C :
Contact no.

1. What and where to get
2. Testing of equipment – complete before 10.30 hrs.
3. Damage report – who to report
4. Where and how to return Returning of EQ – complete before 1715 hrs.

Resources & Gifts

No. of volunteers – 10
I/C :
Contact no.

物資問題：
1. 用具/物資可提供
2. 攤位排位方式
3. 協助物資工作人員
4. 排隊工具
5. 分發禮物方法
6. 領取禮物方法


禮物問題：
1. 首先要知道禮物在哪地方？
2. 禮物大小？
3. 負責人手有幾多？
4. 禮物種類？
5. 有否額外禮物？
6. 何時搬禮物出場？
7. 禮物有否安排1, 2, 3及安慰獎？
8. 禮物地方有蓋遮著？
9. 哪一個人可以取禮物？
10. 我會安排3人看守禮物
11. 怎樣聯絡禮物負責人？
12. 有沒有車仔提供運貨？
13. 禮物袋？
14. 義工巡視禮物換領情況

Message to Alex from Jimmy,

現時設計義工及員工工作証:請收改或確定稿件

祝各社友及工作人員安排順利

Follow Up Matters

1. VIPs list for those who are invited to seat in front of the backdrop, not more than 20 persons.
2. Gifts sponsors list:
- Wonder Wong of Hasbro Company will donate 250 pcs toys/gifts, pick-up from Shenzhen 華橋城 (世界之窗附近) 康街. Mike will assist to contact her secretary Jessie Tsang at (SZ)2690-1222 ext. 452 for delivery arrangement.
- 黃龍德會計師行 will donates 6 boxes of gifts from 土瓜灣街坊福利會.
- Mike Wong will donate 300 pcs
- Katherine Yuen will donate 150 pcs
- Joann Tse will donate ...
- Mrs. Chai will donate ...
- Please provide contact details for delivery arrangement.
3. 黃龍德會計師行 assists to order 1,000 bottles of distilled water.
4. Total number of volunteers and working committees for lunch arrangement.
- LC8 has 14 volunteers
- Others?
5. Lunch sponsorship from 李張慧美 or McDonald or ?
6. Press release
7. Hiring canopy confirmation, 25 pcs
8. Shuttle bus arrangement (as requested by Estella & Vivian)
9. Kowloon Tsai Park hiring charges HK$11,760 and insurance policy will be delivered to LCSD on 14-Dec afternoon. Kowloon Tsai Park's contact person: Mr. Roger Yeung, tel: 2337-2603, fax: 2794-1367.
10. 7' (H) Christmas tree is to be arranged by Mike.
11. MC, who?
12. Public Liability Insurance: Insured - Rotary Club District 3450 and HKSAR; Limit of indemnity HK$6,500,000; Gross premium HK$1,800; Agent Ms. Iris Chan, tel: 9803-6360, fax: 2571-3861.

Katherine

(A) Games Booth - Confirmed coming: (10)

1. United Nation International Children Education Funds - 2 booths
2. Ho Tung College - 1 booth
3. Caritas Centre - Wong Tai Sin Office - 1 booth
4. MPL LC8 - 1 booth
5. Salvation Army - 1 booth
6. War Game Club - 1 booth for photo taking
7. Rotary Club of Bayview Sunshine - 1 booth
8. Noble's freinds - 2 booths


(B) Exhibition Booth - Confirmed coming - (8)
1. Rotary Club of Shatin - 3 booths
(feet health, back health, health check)
2. Energy Station - Jamie - 4 booths
(music theropy, back theropy, health check, Quantum Natural Theropy
- medical check and/or massage)
3. Sherry - 1 booth - massage treatment machines


(C) Performance - Confirmed coming - (3)
1. AMSS - aged people dance
2. Tai Chi demonstration
3. Magic show

Alex

Floor Plan of Venue

Message to Alex from Jimmy,

現時正進行生產的項目如下：
1幅Backdrop, 4幅Banner, 1000張遊戲Tickets, 2000張願望咭 (星期五晚或以前會完成)


現時正進行設計中的項目如下：
義工及員工工作証 (預計今日確定稿件，最遲明日進行生產)

場用以備給Blessing Tree的6打(共72支)鉛子筆己準備，每支$1，共$72。

給遊戲Ticket的印仔30個亦已準備，每個印仔$2，共$60。

啞Mike話免費送出：1000張遊戲Tickets 、 2000張願望咭與及願望咭的掛繩。

祝各社友及工作人員安排順利

Estimated Budget

(A) T-shirts : $3,500
(B) Caps : $3,000
(C) Venue fee : $12,000
(4) Insurance: $5,000
(5) Coaches: $8,000
(6) Canopy: $5,000
(7) Meals: $5,000
(8) Shuttle Buses: $6,000
(9) Pick-up gifts from China & HK: $5,000
(10) Transportation for band: $1,000
(11) Transportation for Dragon Dance: $1,500
(12) Walkie Talkie: $4,000
(13) Water for participants: $1,500
(10) Others: $9,500

Total: $70,000

New Participants - Kwun Tong Skills Centre

As informed by Ms. Cheung (contact no. 9317-1166) of Kwun Tong Skills Centre 觀塘技能訓練中心 this afternoon, they have around 50 to 60 members (mentally handicap) are going to join our "All in One Fun Run".

They will assign around 10 members to participate sports events.
- 100m men (higly request)
- sports race with other associations, e.g. 鄰社輔導會

They will arrange transportation by themselves.

Herewith their contact details:
Address: 487, Kwun Tong Road, Kwun Tong, Kowloon, Hong Kong.
Tel. no.: 2341 9221
Fax no.: 2357 4042
E-mail: cmktsc@vtc.edu.hk
Web-site: http://www.vtc.edu.hk/vtds/sc/ktsc/cindex/ctoc.html

Katherine

Route to Venue

往返九龍仔公園運動場交通路提示

Buses will stop at

(A) Junction Road: 1, 11D, 75X, 85, 85A, 85B, 85C, 113, 891

(B) Junction Road between Nga Chin Wai Road and Prince Edward Road West : 3. 11K

(C) Garmbian Road: 1, 7B

1) 於衙前圍道有 Bus (2D 往返 澤安/東頭, 7B 往返 紅碪碼頭/樂富, 10 往返 彩雲/大角咀)
註 : 可於石硤尾 MTR 轉乘 2D, 可於旺角 MTR 轉乘 10 及 可於樂富MTR 轉乘 7B

2) 於嘉林邊道有 Bus (1 往返 尖沙咀碼頭/竹園, 113往返 彩虹/堅尼地城)

Message to Katherine from Estella

1. Name of the organization循道衛理亞斯理社會服務處
2. Contact person and contact number盧曼玲 60212761, 24185904 (Performance),
Vienna Lo 24201073 (Booth),
3. Pick-up time (1) 0900 hours & (2) 1200hours
4. No. of participants 60 for each bus
5. Route: Pick up at 循道衛理亞斯理社會服務處,大窩口上角街一號
6. Special request (if any)
7. Remarks

Estella

From Estella to Alex

Dear Alex,

Two Buses required by 循道衛理亞斯理社會服務處, as follows:
0900 大窩口上角街一號 (全元第二小?) 60 passengers including volunteers.
1200 大窩口上角街一號 60 passengers including volunteers.


Estella

Message from Estella to Alex,

Dear Alex,

So far, a verbal reply of 18 stalls will be installed. Please check your email for details.

Who will be responsible for deployment of 'volunteers work'? There are one from JPC providing five volunteers to site.

Estella

Message from Estella to Mike/Jimmy,

Dear Mike/Jimmy,

Regarding the design of the cards, I know that all suggestions is to reach you before 4:00 pm. May I suggest the followings :
(1) Add "Game card" 遊戲咭 (Chinese and English)
(2) In the back of the Love tree card, add : "Please write down your wishes on this card and attach it to the Love tree". (In English and Chinese).

Thanks for your attention.

Estella

Message to Alex

I've informed...
- Vivian to inform all Presidents (for those who are going to join sports day) to bring their own club flags (small one, 3 pcs) for site decoration.
- RI Connie to bring along with the name tags for DG, IPDG, PDGs, Officers, Presidents, IPPs, PPs... on 1217.
- My mother to prepare 20pcs 襟花 and I'll pick them on Saturday night.
- RC of Kwai Chung to resend their registration form.
- Winnie Kam of Hotel Miramar to arrangement the meeting room and internet for us at 6:00pm tomorrow.


Please confirm...
- VIP list
- Gifts list and contact person for logistics
- Kowloon Tsai Park hiring charges HK$11,760 arrangment. It should be settled before event day.
- MC Angela Hui and policeman
- Lunch sponsorship, from 李張慧美 or McDonald?
- Press release
- Hiring canopy


R/ Katherine

Message to Alex,

遊戲券及心意咭的樣版。

From Estella to ALL

I am issuing this request for you all's attendance to a final meeting at 6:00pm on 2006-12-14 , Thursday, at the function room, Mirama Hotel.

As this will be the final meeting for the big day, your attendance and support is vital to the smooth and successful running of the event. Six O'clock! Please try your best to make it!

See you all there!

Message to Vivian & Estella (URGENT)

Please let me know which organizations need us to provide shuttle bus service on 1217.

Please provide the following informations:
1. Name of the organization
2. Contact person and contact number
3. Pick-up time
4. No. of participants
5. Route
6. Special request (if any)
7. Remarks

Thanks & regards,
Katherine

Message to Estella

Please be noted that 蘇偉雄老師 of 何東女子中學 confimed that they are willing to host one game stall on that day. Please amend the volunteer organization group list. Thanks!

蘇偉雄老師 contact details: e-mail: tropicalbear@hotmail.com , tel: 2577-5433

Regards,
Katherine

RUNDOWN FOR DISTRICT SPORTS DAY ON 17TH DECEMBER 2006 (SUNDAY)

09.00 hrs.
1. 九龍仔公園交場　
2. 義工及工作人員集合於場內觀眾席　
3. Chairman briefingIn-charge: Alex　

09.15 hrs.
1. 音響 Set-up, In-charge: Mike
2. 攤位遊戲區 Set-up, In-charge: Estella
3. 展覽區 Set-up, In-charge: Estella
4. 表演區 Set-up, In-charge: Patrick　
5. 分配攤位遊戲禮品及裝飾物料, In-charge: Turkey & Jimmy
6. 擺好派蒸餾水攤位, In-charge: Mike & Raymond
7. 大會 Control Desk Set-up, In-charge: Alex & Katherine
8. 物資攤位 Set-up, In-charge: Turkey
9. VIP區 Set-up, In-charge: Katherine & Vivian　

10.30 hrs.
1. 專責運動項目工作人員集合於場內觀眾席
2. 運動項目統籌人 Briefing, In-charge: Noble
3. 司令台 Set-up, In-charge: Noble　
4. 計分板、分紙、獎牌、頒獎台、接力棒、顏色布/帶, In-charge: Noble
5. 跑道劃分等工作, In-charge: Noble　

11.00 hrs.
1. AMS 救傷隊到達九龍仔公園, In-charge: Alex　
2. 參加開幕前運動賽事運動員到司令台報到及準備, In-charge: Noble
3. Blessing Tree 小組作好準備及派發祝福咭予所有在場人士, In-charge: RC of HK City North

11.30 hrs.
(R1) Men's 100 m - Rotaractor
(R2) Ladies' 100 m - Rotaractor
(M1) Men's 100m (age 45 and under) - Rotarian or spouse
(M2) Men's 100m senior (1) (age 46 to 50) - Rotarian or spouse
(M3) Men's 60m senior (2) (age 51 and over) - Rotarian or spouse
(L1) Ladies' 60m - Rotarian or spouse　

12.00 hrs.
(M4) Mens' 800m (age 45 and under) - Rotarian or spouse
(M5) Mens' 800m senior (age 46 and over) - Rotarian or spouse
(L2) Ladies' 400m - Rotarian or spouse-

攤位遊戲區、展覽區及表演區正式開放　

12.30 hrs.
(S1) 60m - Presidents' event - 10m handicap for Ladies - President
(S2) 60m - PP event (age 45 and under) - 10m handicap for Ladies - PP
(S3) 60m - PP event (age 46 and over) - 10m handicap for Ladies - PP
(S4) 60m - IPP event - 10m handicap for Ladies - IPP
(R3) Men's Long Jump - Rotaractor
(R4) Ladies' Long Jump - Rotaractor

12.30 hrs.-
派發午餐予工作人員、義工及 Rotarians　

13.00 hrs.-
攤位遊戲區、展覽區及表演區正式暫停-
所有參加者及工作人員入坐觀眾席準備參加開幕典禮　

13.30 hrs.-
Opening 開幕典禮-
MC declare Opening start　
- March In 　
- Opening Address by DG Tony Wong　
- Presentation of souvenirs to: Supporting Organizations & Groups
- Group Photo Taking　14.00 hrs.攤位遊戲區、展覽區及表演區重新開放　

14.15 hrs.
(J8) Boys' Long Jump (age 16-20) - Rotarian Family / Interactor
(J9) Girls' Long Jump (age 16-20) - Rotarian Family / Interactor
(L3) Ladies' Long Jump - Rotarian or spouse
(M6) Mens' Long Jump - Rotarian or spouse　

Competitions with other participants (Track)

(C1) to be confirmed - Participants & Rotarians
(C2) to be confirmed - Participants & Rotarians
(C3) to be confirmed - Participants & Rotarians
(C4) to be confirmed - Participants & Rotarians　

14.45 hrs.
(J1) Boys' 100m (age 16-20) - Rotarian Family / Interactor
(J2) Girls' 60m (age 16-20) - Rotarian Family / Interactor
(J3) Boys' 60m (age 12-15) - Rotarian Family / Interactor
(J4) Girls' 60m (age 12-15) - Rotarian Family / Interactor 　

15.15 hrs.
(J5) Boys' 60m (age 9-11) - Rotarian Family
(J6) Girls' 60m (age 9-11) - Rotarian Family
(J7) Boys' / Girls' 60m (age 4-8) - Rotarian Family　

15.30 hrs.
攤位遊戲區、展覽區及表演區關閉　

15.45 hrs.
(R5) Ladies' 4x100m Relay - Rotaractor
(R6) 4 x100m - Junior Relay (age under 15) - Rotarian Family
(J10) Junior 4x100m Relay - Rotarian Family
(L4) Ladies' 4x100m Relay - Rotarian or spouse　
(M7) Mens' 4x100m Relay - Rotarian or spouse　

16.15 hrs.
Prize Presentation -
全場男子總冠軍- 全場女子總冠軍- 全場隊伍總冠軍　

16.30 hrs.
- MC致謝詞
- 祝福樹的意義及致送予受惠機構　

17.00 hrs.

清場, In-charge: 所有工作人員

(Updated by Katherine Yuen on 9-Dec-2006)

IPP:

OK 嗎?

Jimmy

Message to Jimmy:
OK. Thanks.

Alex

JPM

I shall attend the JPM tonight, 2006-12-12, to brief all Presidents of the progress of the event and invite them to bring more participants.

On spot registration for sports events will be allowed.

Alex

Insurance
Message to KAT


Pls. check with LCSD re. insurance and contact Kenny/Herdy to get it done.

Thanks.

Alex

Reply to Alex:

I've contacted Herdy So for the above mentioned, and she will get back to me today.

Katherine
12.12.2006 at 4:12pm

Invitation to PDGs

I have asked DG Tony to invite more DPGs to attend, at least the Opening Ceremony, at 1.15 hrs to 2.00 pm.

For information only.

Alex

Message to Alex:

Please let me know how many 襟花 are needed. Thanks!

Katherine
12.12.2006 at 4:28pm

Message to Alex from Jimmy

橫額設計様版，請選擇其一。

橫額連設計費

尺寸17.9個平方米，每平方米$75

合共1340元。

Sample deleted by Alex

Message to Alex from Jimmy,

奬杯稿件最後確定內容。


Approved by Alex

Message to Alex from Jimmy,

奬杯 3款，每個分別$170，合共$510

奬杯底座修訂內容。


Sample deleted by Alex

Message to Alex from Jimmy,

奬杯樣式。

Message to Alex from Jimmy,

奬杯底座圖 (參考)。


Samples deleted

Performance

Message to Estella

Estella,

Pls. be advised that a group of aged people will come by themselves, led by Mr. KWOK KM, at around 1200 hrs. to perform Tai Chi. They will stay until 4.00 pm. I expect at least two performances from them, one in morning session and one after Opening ceremony.

fyi pls.

Alex

Message to Alex from Jimmy

銅牌
第二次修訂


Approved by Alex

Message to Event Managers from Vivian

I have contacted the following Rotary Clubs:

1. Admiralty
2. Bayview Sunshine HK
3. Causeway Bay
4. Channel Islands - Sister Club visit (Can't participate)
5. HK Bayview
6. HK City North
7. HK Harbour
8. HK Island East
9. HK North
10. HK Northwest - Sister Club visit (Can't participate)
11. HK South
12. HK Sunrise
13. Kwun Tong
14. Metropolitan HK
15. Mid-level
16. NT
17. Peninsula
18. Peninsula South
19. Shatin
20. Tai Po
21. The Peak
22. Tolo Harbour - visit Sister Club in Manila (can't participate)
23. TST
24. Tsuen Wan
25. Wanchai - visit Sister Club in the Phlippines (can't participate)
26. E-Club - go to Guangxi visit (can't participate)

Apart from the 5 Clubs with remarks, other clubs are still promoting the Sports Day.

奬牌尺寸6.5cm x 6.5cm
60組：每組分冠、亞、季
合共180個

每個25元，合共4,500元


Sample deleted by Alex